We've compiled a list of some Frequently Asked Questions below. If you can't find the question/answer you are looking for on this page, select Search - we'll search the entire site for you. If you'd like to ask your own question, click Ask Question and we'll get back to you with an answer.
Q: What is a homeowner's association?
A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to govern the community in accordance with the provisions of the legal documents: Covenants, Bylaws, and Articles of Incorporation. The governing legal documents for the association may be viewed online within the Resource Center page of this site. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
Q: What are the Covenants?
A: The Covenants are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The Covenants were recorded by the Jefferson County Recorder's and are included in the title to your property. Failure to abide by the Covenants may result in legal action by the Association. The governing legal documents for the Association may be viewed online within the Resource Center page of this site.
Q: What are the Bylaws?
A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and other specific items that are necessary to run the Association. The Bylaws for the Association may be viewed online within the Resource Center page of this site.
Q: What is the Board of Directors? Who is on the Board?
A: Because the Homeowner's Association is a corporation, a governing body is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the Bylaws. The limitation and restrictions of the powers of the Board of Directors is outlined in the Association governing documents found within the Resource Center page of this site. The names, phone numbers and E-Mail addresses of your Board of Directors can be found in two places on the site: The Contacts link in the Main menu and in the Board Room folder, located in the Resource Center link, also accessible from the Main menu.
Q: Are there any other rules?
A: As required by Colorado legislation enacted in 2005, the Hiwan Homeowners' Association adopted certain Policies and Procedures to supplement the existing Covenants and Bylaws. These policies can be found in the Resource Center of this website; paper copies are available upon request. In addition, your Association may adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, or exterior color changes. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you may be required to remove or correct the alteration.
Q: If I am having a problem with a neighbor for a violation of the Covenants, what can I do?:
A: If residents cannot resolve a situation between themselves, then turn to your Association. If you wish to file a notice of violation, you must do so in writing or via E-Mail to one of the Directors. The Complaint Resolution Committee will investigate the complaint. If the situation is found to be in violation of the Covenants, the Board of Directors will institute the enforcement policy. More information regarding Covenant enforcement can be found in the SB-100 Policies and Procedures document, located in the Governing Documents section of the Resource Center on this website.
Q: Are Board Meetings open to all residents? If so, where and when are they held?
A: Yes, Board meetings are open to all Hiwan property owners. Meetings are not held on a fixed schedule. Notice of the time and place of any regular board meeting will be posted on signs located at prominent locations in Hiwan, posted on the Association website and if timing permits, noted in the Newsletter.
Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?
A: The list of committees is shown in the Board Room section of the Resource Center portion of this website. If you are interested in volunteering, please contact the committee chair.
Q: What is my assessment?
A:The assessment is the amount due from each homeowner to cover the operating expenses of the Association. Assessments are collected annually; notices will be sent in the First Quarter of each year.
Q: How is the amount of my assessment determined?
A:At the Annual meeting held in October of each year, the Hiwan Board of Directors will propose to the membership the amount of dues to be collected from each property owner for the ensuing calendar year. The proposed amount is subject to approval of the membership, and may be increased or reduced, according to the wishes of the majority members voting.
Q: What happens if I don't pay my assessment?
A:Late payments will result in a late charge. Failure to pay dues may also result in a lien being placed on your property. For details regarding collection of dues and actions regarding non-payment, refer to the SB-100 Policies and Procedures document, which can be found in the Governing Documents section of the Resource Center portion of this website. | 
